Employer / Profile
Purpose : The purpose of this section is to provide an employer with a platform to store and manage his Users, Companies, Departments and Personal Information.
- What is meant by "Primary" in the welcome note?
- How do I change my existing Password? (See also: Change Password for Job Seeker)
- What is the purpose of the Secret Question? (See also: Secret Question for Job Seeker)
- Where can I change my existing contact information, such as email, Cell Number or address?
- I switched to a new company, where and how I can manage this information change?
- Can I provide Multiple email domains for receiving my emails?
- How a new user is added?
1. What is meant by "Primary" in the welcome note?
The "Primary" in the welcome note means that the logged in User is a primary user of the company and create and manage company, department, and user information.
2. How do I change my existing Password? (See also: Change Password for Job Seeker)
This works as same as the changing the password for Job seeker.
3. What is the purpose of the Secret Question? (See also: Secret Question for Job Seeker)
The purpose of the secret question is as same as described in the Job Seeker Section.
4. Where can I change my existing contact information, such as email, Cell Number or address?
You can change these in your personal profile section. the system require you to input two email addresses., in order to have a smooth communication link with you.
5. I switched to a new company, where and how I can manage this information change?
The WorkJunction provide each employer with a facility to manage and add any number of companies. An employer can manage this information by using the “Companies” option in profile manager. Each company can have a multiple number of departments and each department will hold a certain number of users. So if you have switched to a another company as a user, all you need to do is to edit the information stated in the profile and let Work Junction mange the rest for you.
6. Can I provide Multiple email domains for receiving my emails?
Yes, you can provide multiple email domain to manage you job postings. The information is provided in the Profile Manager >> Company Information
7. How a new user is added?
This feature is only accessible to Primary Users.The user is added using profile manager >> User information. Here you need to input basic details for the user. Such as name, login ID, password, Department information (as defined in the profile manager) and contact information. This user can log in the system, but will be a “Normal” user. He / she can only have access to their personal information in the profile.
Employer / Job Posting
Purpose : The purpose of this section is to define the contents for a scheduled job posting. An employer can also post / un-post and delete job entries.
- Can I view all my posted jobs at the same time? (See also: Recruiter)
- How do I post a new Job?
- How do I un-post a job?
- My posted job is expired, I need to extend its period – how is it done?
1. Can I view all my posted jobs at the same time? (See also: Recruiter)
Yes you can view all your posted jobs at the same time. It will also show you the Days remaining for the job expiration. You can also reconfirm the job status via using Recruiter section.
2. How do I post a new Job?
Job posting is a step wise refinement process in Work Junction. It is divided into these functions:
1. Definition of Job
2. Definition of required Skill sets for a job
3. Definition of Languages
4. Definition of qualification required for the job
5. Job Posting
All created jobs are listed in the Job post section. The “Draft” section will hold the list of created jobs, here user the function “Post” to list this job as posted. Once the jobs is posted it will be displayed for the candidates for search and applying.
3. How do I un-post a job?
Any posted job can be un-posted by using the “Un-post” function beside each listing.
4. My posted job is expired, I need to extend its period – how is it done?
IT is done in two simple steps, first you need to un – post the job from the listing, this will make the job available in the Drafted jobs section. Here you can edit this job information. On the first page, change the posting date (From and To) as per your desired requirement. Save your changes, and Post the job again.
Employer / Recruiter
Purpose : The purpose of this section is having a one window operation for the user. This will help the user to Shortlist, Call for interview, rate, check history, making a final call and duelist a candidate from the list.
- What is “Shortlisted” section?
- What is “Candidate” section?
- What is “De-Listed” section?
- How do I shortlist a candidate?
- Can I preview the CVs of the candidates who are in the “Candidate” section?
- How do I make an interview call?
- What is “Grading” for the Shortlisted Candidates?
- What is “History” for the Shortlisted Candidates?
- How do I make a final call?
1. What is “Shortlisted” section?
The Shortlist section is where all the potential candidates deemed relevant will be listed.An employer can then “Preview”, “Call Candidate for an Interview”, or “De-list” a candidate.
2. What is “Candidate” section?
This section will hold the list of candidates “Applying” for the posted jobs. These candidates then can be “Shortlisted” or “De-listed”
3. What is "De-Listed" section?
The De-listed section will hold the list of candidates who are not selected as potential candidates for the posted job.
4. How do I shortlist a candidate?
It is a matter of a few clicks; Just go to the recruiter section and search your desirable job. Scan through the list in the “Candidate” section. Now all you have to do is to click “Shortlist” and you are done.
5. Can I preview the CVs of the candidates who are in the “Candidate” section?
Yes, you can preview a candidate’s information by using the “Preview” link just below the candidate name.
6. How do I make an interview call?
Making an interview call in WorkJunction is easy! In the candidate listings look for "Call for an Interview", here you will be required to fill in the "Date", "Time", "Job" and "Venue".
The "Job" reference is required when the candidate is directly called from the Search list, however the job reference is not required when the interview call is made via recruiter.
While calling for the interview the candidate’s history of applying for the listed jobs is also displayed.
7. What is “Grading” for the Shortlisted Candidates?
To facilitate your evaluation process we have provided a small yet valuable functionality of grading a candidate by allotting his application “Stars” from 1 to 5 in number. You can also paste your comments for your decision.
8. What is “History” for the Shortlisted Candidates?
The history will show the previous interview calls made to the particular candidate.
9. How do I make a final call?
The candidates who are shortlisted can be marked for Final call by clicking the link on the right. Once eligible for the final call the candidates cannot be de-listed from the list.
General (Without Login) / Registration
Purpose : Covers registration as an Employer or Job seeker
- How do I register my self as a Job Seeker?
- How do I register my self as an Employer? (See Also: Defining the Users for an employer
- I have forgotten my password – what should I do now? (See also: Profile >> What is a Secret Question?)
1. How do I register my self as a Job Seeker?
For registration , you need to access the Sign In item from the menu. Here go to the Job Seeker sign in. If you are already a member then all you have to do is to provide your email id and password for login. If not then access the Signup link. The signup page will ask for simple information regarding your First and last name, email ID (Very important) as this will be used as your login id. Finally you will provide the password for login. A confirmation message will be prompted with an email stating that you will receive another email shortly to activate your account. Access your email domain, here an email from support@workjunction.com will be appended in your email account. In this email you will be required to access a link to activate your account.
Immediately after this activity you can login and access you area of work at WorkJunction.
2. How do I register my self as an Employer? (See Also: Defining the Users for an employer
For registration , you need to access the Sign In item from the menu. Here access the Employer sign in. If you are already a registered employer then all you have to do is to provide your login name and password. If not then access the Signup link. The signup page will ask for simple information regarding your First and last name, email ID, the industry to which your company is related to, and your company name.
A confirmation message will be prompted with an email stating that you will receive another email shortly to activate your account.Access your email domain, here an email from support@workjunction.com will be appended in your email account. In this email you will be required to access a link to activate your account. Immediately after this activity you can login and access your area of work at WorkJunction.
3. I have forgotten my password – what should I do now? (See also: Profile >> What is a Secret Question?)
If a user has forgotten the password then use the “Forget Password” option on the login screen. The system will ask for the secret question you have mentioned while defining your profile, the answer to that question and your email address. As soon as you enter this information, system will send an email with your password and login Id. In case if this does not happen, kindly re check your email ID and the answer to the secret question.
Job Seeker / Profile
Purpose : Maintenance of Personal and Professional Data for a job seeker (Candidate)
- Where can I change my password?
- What is the purpose of Secret Question?
- What is the purpose of Personal Profile? (See also >> “Applying Via Profile”)
- I have created my personal profile but it is not shown on the screen?
- Where is my Professional experience is maintained?
- Can I create and maintain multiple records for my profile or just the latest ones will do?
1. Where can I change my password?
To change your existing password you need to access the personal profile area in the profile section. The system will require you to input your existing password and then the new password. You should check this by logging out and then re login the system with new password.
2. What is the purpose of Secret Question?
The secret question is a security feature provided to use at the time when a user forgets his password. You can select a question from the drop down list and then write the answer to that question in the given text box. You have to remember this answer with spellings.
At the time of forwarding a request for Password, you need to enter the same information for confirmation. This allows illegal access to your account and data.
3. What is the purpose of Personal Profile? (See also >> “Applying Via Profile”)
Maintaining personal profile beside your professional profile is really important. This will introduce you to hundreds of registered employers in our database without even talking to them.
Personal profile carry your critical information such as Address, contact number, photograph, and expected salary.
You can update this any time by using update profile function.
You can also apply for the job by just using your profile and not the documented CV. The WorkJunction will send a readable plain text format to the employer with all your entered details.
4. I have created my personal profile but it is not shown on the screen?
The screen is divided into sections, in order to view the profile you need to click on the particular section heading. The profile will be displayed.
5. Where is my Professional experience is maintained?
You professional experience and its related information is maintained in the Professional Profile section of the profile manager. Here you can maintain the information regarding:
1. Education and Qualification
2. Professional Experience
3. Projects
4. Additional Skills
5. Language
6. Achievement and Awards
7. Hobbies and Activities
8. Publications
9. Volunteer Services
10. Certifications
11. Objective
6. Can I create and maintain multiple records for my profile or just the latest ones will do?
You can have multiple records entered against each of the profile items, as you access one of the item such as Certifications; you can ADD any number of records against this item, plus the work junction allows you to remove or edit the already existing records for your convenience.
Job Seeker / Applying and Maintaining the job applications
Purpose : System provides convenience for the user to apply and thank keep track of the applications.
- What is the difference between “Applying as a member” and “Applying Directly, can I also apply directly while I am a member? (See also >> Follow Up)
- What type of information is reflected the Employer if I am applying via my Profile?
- Can I have multiple Curriculum Vitae?
- What is a Follow-up?
- What information I am getting from the Follow-up?
- I need to have a complete Repository for the Jobs I am / was interested in - where can I keep it?
- I need to have a complete Repository for the Jobs I am / was interested in - where can I keep it?
1. What is the difference between “Applying as a member” and “Applying Directly, can I also apply directly while I am a member? (See also >> Follow Up)
The difference is applying a member and not as a member respectively. Also, if you are a member yet you choose to apply directly the system will not maintain your records in the Follow-up for job applications.
You can apply simultaneously as a member and directly, but we advise not to do this for a same job.
2. What type of information is reflected the Employer if I am applying via my Profile?
Applying via profile means that there will be no separate document attached with your application. This way it will be a quicker access to your data, as WorkJunction data bank will send a simple format of your Data to the employer.
3. Can I have multiple Curriculum Vitae?
You can have as many as you want. WorkJunction will maintain your CVs in the “My CVs” section. All you need to do is to upload the best available CVs. One of the CV will be termed as the Default CV, this will be used whenever an employer is searching you in the Candidate Search.
We will also tell you to update the CV when a certain time period is passed. You can also remove the CVs as per your needs.
4. What is a Follow-up?
The Follow-up feature is used to keep you informed about the status of your job application.
5. What information I am getting from the Follow-up?
The follow-up will inform you about three aspects:
1. Your applications to various employers
2. Whenever your CV is being Shortlisted by an employer. You can always stop tracking if the dates are passed beyond interview period.
3. Whenever you are being called / scheduled for an interview by an employer. You can Decline or Accept the calls. In return the system will automatically notify the employer about your response.
6. I need to have a complete Repository for the Jobs I am / was interested in - where can I keep it?
You can maintain a complete repository in the Saved Jobs section.
Just search the jobs and use Save function to save this job in you already created folder. You can create a number of Folders and sub folders in the Saved Jobs section. System also allows you to Remove and Rename these folders.
7. I need to inform my friends that I have found a right job for them to review, how should I do it?
In the searched items , use the Refer to a friend function, provide the name and email address of your friend, accompanied with a short message and refer. An email from WorkJunction will be send to your friend.
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